Privacy Policy for Applications

 

Who is responsible for data processing and who is the data protection officer?

Your trust is important to us. That is why we are always available to answer your questions regarding the processing of your personal data. If you have any questions that this privacy policy could not answer or if you would like more detailed information on any point, please contact datenschutz@asb‐group.de or our data protection officer at any time.

 

Responsible body

Responsible for the collection, processing and use of your personal data within the meaning of the EU General Data Protection Regulation is

ASB Group GmbH
Praßreut 31
D‐94133 Röhrnbach
Phone: +49 (0) 8582 / 979 009 – 0
datenschutz@asb‐group.de 

If you wish to object to the collection, processing and use of your data by ASB Group GmbH in accordance with these data protection provisions as a whole or for individual measures, you can send your objection by e‐mail, fax or letter to the above address.

 

Name and address of the data protection officer

The data protection officer of the controller is

ASB Group GmbH
Data Protection Officer
Praßreut 31
D‐94133 Röhrnbach
Phone: +49 (0) 8582 / 979 009 – 0
datenschutz@asb‐group.de 

 

What data do we collect, what categories of data do we use and where do they come from?

We collect the following data required and provided by you via our applicant management system. The fields marked with * are mandatory: (marked with *):

  • Salutation
  • First name*
  • Surname*
  • Date of birth
  • Country*
  • E‐mail address*
  • Telephone*
  • Complete application documents (CV in the format: Word, PDF, jpg, gif, png)*

 

For what purposes and on what legal basis will your data be used?

ASB Group GmbH collects and stores the application data you provide exclusively for the application process. The data processing serves to carry out and process the application procedure and to assess the extent to which you are suitable for the position in question. As a result, the processing of your application data is necessary in order to be able to decide on the establishment of a training or employment relationship. The primary legal basis for this is Art. 6 para. 1 b) GDPR in conjunction with § 26 para. 1 BDSG. If necessary, we also process your data on the basis of Art. 6 para. 1 f) GDPR in order to protect our legitimate interests or those of third parties (e.g. authorities).

The processing of special categories of personal data is based on your consent in accordance with Art. 9 para. 2 lit. a GDPR i.V.m. Section § 26 para. 2 BDSG, unless statutory permissions such as Art. 9 para. 2 lit. b in conjunction with Section § 26 para. 3 BDSG are relevant.

 

Who receives your data?

Within our company, only those persons and departments (e.g. Human Resources, specialist department) receive your personal data that need it for the recruitment decision and to fulfill our (pre‐)contractual and legal obligations.

 

Note on cookies

Cookies are stored on your computer by the applicant management system and are used to make it easier for you to navigate and work.
The applicant management system only uses temporary cookies (session cookies), which are automatically deleted as soon as the user closes the browser.

 

What security measures do we use to protect your stored data?

If we collect personal data, we or our contract data processors store it on specially protected servers in Germany. Access to this data is only possible for a few specially authorized persons who are involved in technical, commercial or editorial support. In order to prevent the loss or misuse of data, we take extensive technical and operational security precautions, which are regularly reviewed and adapted to technical progress. However, we would like to point out that due to the structure of the Internet, it is possible that the rules of data protection and the above‐mentioned security measures may not be observed by other persons or institutions outside our area of responsibility. In particular, unencrypted data – even if sent by e‐mail – can be read by third parties. Data made available via our portal is protected against misuse by an encrypted connection to the server.

 

What options do you have for accessing, correcting and deleting the data stored by ASB Group GmbH? What options do you have to object?

You can request information about the personal data stored about you at the above address. In addition, under certain conditions, you can request the correction or deletion of your data. You may also have the right to restrict the processing of your data and the right to receive the data you have provided in a structured, commonly used and machine‐readable format. If you would like to receive information about your stored data or have your data corrected or deleted, please send an email to datenschutz@asb‐group.de or contact our postal address.

You have the right to object to the processing of your personal data for direct application purposes without giving reasons. If we process your data to protect legitimate interests, you can object to this processing on grounds relating to your particular situation. We will then no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the establishment, exercise or defense of legal claims.

 

Where can you lodge a complaint?

You have the option of lodging a complaint with the above‐mentioned data protection officer or with the data protection supervisory authority responsible for us if you believe that the processing of your personal data violates applicable data protection law (in particular the EU General Data Protection Regulation).

 

How long will your data be stored?

After completion of the application process, we only store the application data beyond the end of the application process for as long as permitted by law, in particular the provisions of the German Federal Data Protection Act (BDSG) and the EU General Data Protection Regulation (GDPR). We will therefore delete your personal data six months after completion of the application process if an employment relationship has not been established. This does not apply if statutory provisions prevent deletion or if further storage is necessary for the purpose of providing evidence or if you have consented to longer storage.

 

Are you obliged to provide your data?

As part of your application, you must provide the personal data required to carry out the application process and the suitability assessment. Without this data, we will not be able to carry out the application process and make a decision on the establishment of an employment relationship.

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